Documents required for PF registration

For PF (Provident Fund) registration under EPFO, the documents required depend on whether you're registering as an employer or adding employees. Below is the detailed checklist:

📋 Documents Required for PF Registration (Employer)
Document Details
PAN Card of Establishment Mandatory for all types of business entities
Address Proof of Business Any utility bill (electricity, water, telephone), rent agreement, or ownership deed
Registration Certificate Shops & Establishment Act license, GST Certificate, or other business license
Certificate of Incorporation / Partnership Deed Required for Companies, LLPs, or Partnerships
Digital Signature Certificate (DSC) Class 2 or Class 3 DSC of an authorized signatory (for online registration & form submission)
Bank Account Details Copy of a cancelled cheque or bank statement of the business
Employee Details Name, salary, date of joining, designation, etc. for each employee being added
Director/Owner ID Proof PAN and Aadhaar of the owner, directors, or partners

📋 Documents Required for Employees (to add to PF system)
Document Details
Aadhaar Card Mandatory and should be linked to mobile number
PAN Card Required for KYC and tax compliance
Bank Account Details Account number, IFSC code, and bank name
Passport-size Photograph (usually needed for physical record or upload)
Joining Letter or Appointment Letter May be needed as a proof of employment (optional)

📌 Additional Notes:
DSC (Digital Signature) must be registered on the EPFO portal before use.

All documents should be clearly scanned in PDF or JPG format (preferably under 300 KB).

Employee information can be uploaded through ECR (Electronic Challan cum Return) file after PF registration.