PF and ESIC registration online

Here’s a clear guide on how to register for ESIC (Employee State Insurance) and EPF (Provident Fund) online in India:

🛡️ ESIC (Employee State Insurance)
1. Who must register?
Employers with 10+ employees (20+ in some states like Maharashtra) earning up to ₹21,000 per month (₹25,000 for disabled individuals)
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2. Documents Required
Registration under Shops & Establishment Act or Factories Act

Certificate of incorporation or partnership deed

GST certificate, MoA/AoA (for companies)

Utility bill/rent/property tax receipt (≤3 months old)

PAN of business and employees

List of employees, attendance register, wage/salary details

Cancelled cheque, directors’ & shareholders’ lists
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3. Registration Steps
Visit the official ESIC portal → click Employer Login → choose Sign Up
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Fill in employer details; submit. A confirmation email/SMS will send login credentials
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Log in → click New Employer Registration (Form 1) → fill in establishment & employee details
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Pay initial 6-month ESIC contribution online. Upon payment, the system issues the ESIC Employer Code (17 digits) and letter C‑11 via email
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4. Post-Registration
Start registering employees → they’ll get Temporary Identity Cards and later Pehchan Cards.

Pay monthly contributions through the portal.

File monthly returns (Form 6, attendance, wage, accident registers)
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💰 EPF (Provident Fund)
1. Who must register?
Mandatory for establishments with 20+ employees (voluntary for smaller ones). Applies to employees earning up to ₹15,000 basic wage; higher earners can opt in
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2. Documents Required
Establishment certificate

PAN of company and employees

Registration proof (company/partnership deed)

Cancelled cheque, attendance register, salary/wage details, directors’ list.

3. Registration Steps
Go to the EPFO Unified Portal for Employers.

Click Establishment Registration → fill in details → submit documents.

EPFO reviews and issues a PF Establishment Code.

Employer logs in and adds employees; each employee receives a UAN (Universal Account Number)
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4. Employee Activation
Employees must activate their UAN via the EPFO portal/app (OTP via Aadhaar/Mobile).

Common issues include mismatches in Aadhaar or personal details—these need correction via employer or EPFO posted requests
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✅ Summary Table
Scheme Eligibility Key Documents Steps
ESIC 10+ employees earning ≤ ₹21k Factory/Shop Act cert, PANs, GST, address proof, signed MOA/AoA, employee list, attendance, cancelled cheque, directors’ list Sign-up → Employer Reg (Form 1) → Pay 6‑month contribution → Receive 17-digit code
EPF 20+ employees (or voluntary) Establishment proof, PANs, cancelled cheque, employee list, attendance and salary data Register establishment → Receive PF code → Add employees → Employees activate UAN

🔗 Useful Links
ESIC portal sign-up: Employer Login → Sign Up → New Employer Registration
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EPFO portal: Establishment Registration → Employer dashboard → Employee UAN issuance

👍 Tips & Compliance Notes
Complete ESIC registration within 15 days of becoming eligible
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ESIC contribution: Employer 3.25% + Employee 0.75%; EPF: both contribute 12% of basic salary
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Maintain accurate registers (attendance, wages, accidents) and file monthly returns.

For EPF Aadhaar/UAN issues (e.g., blocked accounts), resolve via employer or EPFO grievance; in case of mismatch, middlemen/consultants may help
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Would you like help with any of the following next:

Downloading forms (e.g., ESIC Form 1, EPF Forms 11/13/19)?

Getting a walkthrough of login portals?

Troubleshooting common ESIC/EPF errors?