PF and ESI registration for new company

To register PF (Provident Fund) and ESI (Employee State Insurance) for a new company in India, follow this step-by-step guide:

🏢 Who Needs to Register?
Scheme Applicability
ESI Mandatory if company employs ≥10 employees (in some states ≥20) with gross wages ≤ ₹21,000/month
EPF Mandatory if company employs ≥20 employees, regardless of salary; optional below 20 (voluntary registration)

📋 Documents Required for Both (ESI + PF)
Company Documents

PAN of the company

Certificate of Incorporation / Partnership Deed / LLP Agreement

Address proof (electricity bill, rent agreement)

GST Registration (if applicable)

Bank account details & cancelled cheque

Owner/Director Details

PAN and Aadhaar of all directors/partners/proprietors

Email and mobile number

Employee Information

List of employees with salary details

Aadhaar, PAN, and passport-size photos of employees

Date of joining, designation, department

🛡️ ESI Registration Process (via ESIC portal)
Step-by-Step:
Go to: https://www.esic.gov.in

Click "Employer Login" → Sign Up

Register with employer’s name, email, mobile

Log in with credentials sent to your email

Click “New Employer Registration” → Select type (Factory/Establishment)

Fill Form-1 with company & employee details

Submit form and make first contribution online

Download ESIC Registration Certificate (C-11) with 17-digit code

💰 PF Registration Process (via EPFO)
Step-by-Step:
Go to: https://unifiedportal-emp.epfindia.gov.in/epfo/

Click on “Establishment Registration” → redirects to Shram Suvidha Portal

Sign up using email, PAN, and create login

Fill Digital Signature (DSC) or eSign-enabled Form 5A

Submit with required documents

Receive PF Code Number (Establishment ID)

Register employees → UAN (Universal Account Numbers) auto-generated

✅ After Registration
Task ESIC EPF
Monthly Payment Due 15th of next month 15th of next month
Employer Contribution 3.25% 12%
Employee Contribution 0.75% 12%
Return Filing Form 6, accident reports, wage register ECR (Electronic Challan-cum-Return)

📎 Optional: MSME/Udyam Registration
For startups and small businesses, it's advisable to also register under Udyam for MSME benefits. It’s not mandatory for PF/ESI but helps in compliance and subsidies.

Need Help?
I can also help with:

Filling the forms (ESIC Form-1, EPFO Form-5A)

Setting up your Shram Suvidha login

Troubleshooting UAN or DSC issues