Common mistakes to avoid while applying for IEC code

1. Incorrect PAN Details

Mistake: Entering the wrong PAN number or mismatching the PAN name with the IEC applicant’s name.

Consequence: Application gets rejected.

Tip: Ensure that the PAN card name exactly matches the business or individual applying for IEC. Double-check spelling and case sensitivity.

2. Mismatch in Applicant Name and Bank Account

Mistake: The bank account provided does not match the IEC applicant’s name.

Consequence: IEC application may be rejected.

Tip: Use the business’s current bank account in the exact legal name as registered.

3. Incomplete or Incorrect Address

Mistake: Providing an incomplete address or an address that does not match supporting documents (like electricity bills or bank statements).

Consequence: IEC issuance may be delayed.

Tip: Ensure the address is complete with PIN code, city, and state, and matches the submitted utility/bank proof.

4. Wrong Email ID or Mobile Number

Mistake: Providing incorrect or inactive contact details.

Consequence: You may not receive OTPs or updates from DGFT.

Tip: Provide active email and mobile number; ensure you can receive OTPs immediately.

5. Incorrect Digital Signature

Mistake: Uploading an invalid or expired digital signature, or not using the authorized signatory’s DSC.

Consequence: Application cannot be processed.

Tip: Use a valid DSC of the authorized signatory (proprietor, partner, or director) and ensure it’s registered for e-filing with DGFT.

6. Uploading Wrong Documents

Mistake: Uploading non-relevant documents, low-quality scans, or exceeding size limits.

Consequence: Rejection or delay in IEC issuance.

Tip: Upload clear PDFs or JPGs, follow size guidelines (usually <1MB per document), and ensure documents are current and correct.

7. Not Updating Business Type Correctly

Mistake: Misclassifying the business type (Proprietorship, Partnership, LLP, Private Limited, etc.)

Consequence: IEC may have incorrect information which is problematic for customs or DGFT.

Tip: Double-check your business registration documents and choose the exact category.

8. Leaving Mandatory Fields Blank

Mistake: Skipping fields such as PAN, business type, bank account, or address.

Consequence: Application cannot be submitted.

Tip: Ensure all mandatory fields are filled; DGFT portal usually flags empty fields but check manually too.

9. Using Expired Business Documents

Mistake: Submitting expired documents like GST registration, partnership deed, or utility bills.

Consequence: DGFT may reject the application.

Tip: Use only current, valid documents.

10. Multiple IEC Applications

Mistake: Applying for multiple IEC codes for the same PAN.

Consequence: DGFT may cancel duplicate IECs and penalize misuse.

Tip: One PAN = one IEC. Always verify if you already have an IEC before applying.

11. Not Following DGFT Guidelines

Mistake: Ignoring the latest DGFT notifications, circulars, or changes in the IEC application process.

Consequence: Application may get rejected or delayed.

Tip: Always check the DGFT official website for the latest IEC application rules.

✅ Extra Tips

Keep scanned documents ready before starting the application.

Cross-check details twice before submission.

Save the ARN (Application Reference Number) for tracking.

Avoid last-minute submissions to prevent server issues on DGFT portal.